Academic Policies



Academic Control


Academic Controller is responsible to facilitate and monitor examinations and academic policies at SZABIST. Academic Policy is described as below:

Attendance


Students are required to maintain a minimum of 80 per cent attendance throughout the semester in order to quality for the final exam. Maximum 3 absences are allowed per semester per course. Please not that two late arrivals are equal to 1 absence.
In case of non-compliance of attendance rules, a letter grade 'F' will be given in the course.

Hajj Leave:
An additional 1 absences will be allowed for hajj leave
A total of 4 absences in one semester.
Special exam deferral for hajj will be allowed.

Tests and Final Exams


Midterm examination shall be conducted during 8th week of the course. The duration of the exam shall be 2 hours. The Final Exam shall be conducted during 16th week of the course. The exams shall be based on case studies, and thought provoking questions that stimulate intellectual thinking and problem solving approach. The proposed distribution of marks for midterm and final exam are as follows:

Final : 40-45%
Midterm : 30%
Assignments : 5%
Quizzes : 5%
Term Projects : 15%

Term Papers and Projects can be 20% which depends on the course offered, with deviation of 10% allowed in each case depending on the type at faculty discretion.

Grading Plan


The following Letter Grading Plan is followed at SZABIST:

Letter Grade Numerical Value Grade Points
  A+   95 - 100   4.00
  A   91 - 94   3.75
  A-   87 - 90   3.50
  B+   83 - 86   3.25
  B   79 - 82   3.00
  B-   75 - 78   2.75
  C+   72 - 74   2.50
  C   69 - 71   2.25
  C-   66 - 68   2.00
  D+   64 - 65   1.75
  D   62 - 63   1.50
  D-   60 - 61   1.25
  F   < 60   0
 
Letter Grade Remarks
S Satisfactory
U Unsatisfactory
I Incomplete
W Withdrawn
J Result withheld
  • All grade points earned will be averaged towards the final grade point for graduation; in case a course is retaken, better grade will be used for calculation.
  • There is no provision of grace marks.
  • Minimum CGPA required for graduation is given in section on Rules Governing Degree Completion.
  • If incomplete grade ‘I’ is not completed before the specified deadline, the default grade is ‘F’.

Compulsory Repeat Grade

  • Only F will be the repeat grade (w.e.f Spring 2017)
  • ’F’ grade in a course does not count as having met the pre-requisite for taking an advanced course, and there will be no attendance or assessment waivers the next time students take the course.
  • Students with repeat grades can take the course next time when it is offered.
  • A student repeating course(s) that is/are no longer offered will be allowed an appropriate replacement course, duly approved by the Program Manager.

Compulsory Repeat Grade

Minimum required CGPA for various degree levels, below which a student may face probation, is as under:
  • Undergraduate Programs: CGPA of 1.75
  • Masters’ Programs: CGPA of 2.25
  • MS Programs: CGPA of 2.5
  • PhD programs: CGPA of 2.75

Examination Rules


Examination Policy

  • Two major types of examinations for each course are conducted at SZABIST during a semester: A Midterm Examination for the undergraduate programs (3-hour class) is administered in the 7th session, and for postgraduate programs (3-hour class), in the 8th session. All programs of 1.5-hour classes administer the Midterms in the 16th session. The maximum duration of a Midterm Examination is of 2 hours
  • Final Examination is of 3-hour duration. Depending on the course content, Test/Exams could be a combination of written and practical questions
  • All examinations are conducted and monitored by the Examination office in the presence of relevant teaching faculty.

Admit Card

It is mandatory for all students to bring their verified SZABIST Admit cards for their final exams every semester.

Procedure to obtain admit card
  • Each semester the academics department generats an SMS/Email to inform the students about the dates for the verification of admit card. This information will also be posted on SZABIST noticeboards as well as on student ZABDESK.
  • Students would be required to take a color print of the admit card with their picture on it (visible on their ZABDESK) and get the same verified and stamped from the academics and examination department
  • Last date of verification of admit card by the academics department would also be communicated to the students via SMS/Email.
  • Newly-admitted students to SZABIST on receiving an SMS/Email will be required to get a softcopy of their photograph taken in ZAB solution for admit card purpose.
Duplicate admit card
  • In case student misplaces or forgets to bring his/her original verified admit card at the time of his or her exam, he/she can always obtain a duplicate admit card from the academics department
  • A sum of Rs. 1000/- will be charged for every duplicate admit card issuance.

Code of Conduct during Examination

  • To maintain the integrity of the examination process, exams can only be taken with the verified admit card as well as a valid SZABIST student ID card.*
  • To avoid disruption and any undue anxiety, students are requested to arrive at least 10 minutes before the commencement of examination; students will not be allowed to enter examination room/hall 30 minutes after the start of exam
  • Students are not allowed to bring mobile phones, bags, and books in the examination hall, otherwise, an ‘F’ grade may be awarded
  • Students are not allowed to take question papers outside the examination hall; it is to be returned, along with the answer sheet, to the concerned faculty
  • Students are responsible for bringing their own calculator, for quantitative courses if approved by the faculty. Similarly, students are expected to bring their own stationery items. No borrowing from any other examinee is allowed
  • Examinees should sit in the rows allocated for a particular paper. Examination Controller/invigilator may re-locate the students if he/she deems fit.
  • Departure from the examination hall will only be permitted after 30 minutes of commencement of Midterm Exam and after one hour in case of the Final Exam
  • Use of unfair means in any way during the examination is totally unacceptable. Any student found doing so will be awarded an ‘F’ grade in the course by the examiner
  • A few examples of such behaviors are:
    • Communicating in a form with other students taking the exam
    • Providing information about the content of an examination.
    • Using of a substitute or surrogate to take an examination
    • Indulging in unruly behavior in the examination hall.
  • The decision of the invigilating staff regarding the conduct of the examination and the behavior of the students will be final and binding. Any argument by the student will be liable to disciplinary action by the Disciplinary Committee
  • Once the exam time has ended, the examiner will announce “all pens down”. Any student found not obeying instructions will have 5 marks deducted from his/her paper
  • Students will be shown all Midterm Examination answersheets in the following class/week by the faculty to review their performance for future guidance
  • Final Examination copies will not be shown to students; however, student can request for re-checking or re-counting of his / her final exam copy for which the procedure is mentioned below in the section titled scrutiny of final exam papers.
  • Marks obtained by the students in quizzes, assignments, term papers, projects, and tests are viewable to students and their parents online through ZabDesk.
  • Examination results will be deemed final. However, the Academic Heads Committee or the President’s Office reserves the right to review the results viewed as uncharacteristic as determined by the Program Manager
  • At the end of every semester, grades awarded for all examinations are posted on ZabDesk as ‘Tentative Results.’
*Admit card is required for final exams only

Plagiarism Policy


SZABIST has a strong anti-plagiarism policy in which a student will be awarded a F grade for Plagiarism. Details are available on Zabdesk.

Dismissal


A student will be considered for dismissal under the following conditions: A student who is awarded majority Fs in one regular semester will be dropped from the program. (W grades will not be counted). All F's (performance/short attendance) are considered for dismissal. For students registered for only 1 or 2 courses (not recommended as full-time load), there will no dismissal except through continued probation as defined below.
A student securing a GPA below 2.0 for BBA/ BS and 3.0 for MBA/ MS will be put on probation. If he/she fails to bring his / her GPA to 2.0 for BBA/ BS and 3.0 for MBA/ MS by the end of the next semester he / she will be put on second probation with a warning for dismissal. If he / she fails to bring his / her GPA to 2.0 for BBA/ BS and 3.0 for MBA/ MS by the end of the next semester, he / she will be dropped from the program.
If the conditions of provisional admission have not been satisfied within one (01) semester after admission.
If the student has not completed the degree requirements in seven (7) years for Bachelors and five (5) years for Masters.
The student is found guilty of academic dishonesty / misbehavior / misconduct.
The student is dismissal on disciplinary grounds by the Disciplinary Committee
All F's (performance / short attendance) to be considered for dismissals.
Readmission after dismissal: Only B grades are transferable.
In all other matters, the decision of the Academic Committee will be final.

Instruction Evaluation


Thoughtful student reaction can help to improve teacher effectiveness.
To ensure quality of teaching, an instruction evaluation is carried out for each course during the fifth week of classes. The collective results are discussed by the Project Director and the Program Manager with each Course and Laboratory Instructor, and with the class. Corrective measures are immediately made.

Withdrawal


Rules governing withdrawal from courses

During the first semester, only one course withdrawal is allowed.
For second semester and onwards, withdrawal from two courses is allowed.
The request for withdrawal has to be made prior to the twelfth session through Zabdesk's online course withdrawal option.
The request for withdrawal has to be approved by the academic controller, program manager and records department.

Refund procedure for withdrawal and termination of Registration

Please note that fee once deposited is not refundable (new admissions only).
In case of withdrawal from a program during the first semester (new admission only), no tuition fee is refundable.
In case of withdrawal from a course during the first semester, no tuition fee is refundable; however, the amount of withdrawal will be transferable to the next semester.
In case of withdrawal from a course during the second semester and onwards, tuition fee will be charged at 50 per cent, 75 per cent and 100 per cent before the 4th*/8 th**, 8th*/16th** and 12th*/24th**session respectively.
At the time of the new registration for the course, the course fee must be paid in full.
In case of De-registration, tuition fee for course(s) will be carried forward.

*in case of 3 hour session
**in case of 1.5 hour session

Grades, Transcripts & Degrees


All grades received for all examinations are posted on Zabdesk as 'Tentative Results' at end of the semester.
Semester grades are only issued upon request in official letter form at the end of a semester.
Final Transcript and Pass Certificate issued only after graduation and completion of all degree requirements and filling of Final Transcript and Pass Certificate Request Form. All dues must be cleared.
Marks percentage of grades will not be reported on the transcripts
Degrees are issued only after the graduation ceremony.
Duplicate degree can be issued in a minimum of four weeks (normal) or two weeks (urgent). There is a special fee for this service.
For students who repeat a certain course, the better of the two grades will count towards graduation. Both grades will be reported in the transcript.

Degree Completion


A student has the option of taking more than the required number of courses, and request in writing which courses he or she wants reported in his / her Transcript. Extra courses will be treated as certificate courses.
In special cases, as approved by the Program Manager Committee up to one course maximum can be replaced for graduation. The student should qualify as a graduating student.
Bimajors must fill in a request at the beginning. Extra courses will be treated as certificate courses.
Majors are not mentioned on the transcript and pass certificate.
Extra courses taken (even as Bimajors) will not be mentioned on the transcript. They will be treated as Certificate courses and a separate official letter given.
The maximum time limit for a student to 'improve' his grades after graduation is one year.
The maximum time limit to complete the undergraduate, graduate, postgraduate and doctorate degree is 7, 5, 3 and 7 years respectively. Time can be extended with the approval of the Program Managers Committee.
No Comprehensive Examination for MBA / MS students who have completed degree by Thesis.
Continuation into higher degree; students completing their Bachelors willing to continue into a Masters, or those completing their Masters and wanting to continue into a Doctoral, should fill out a Program Continuation Form and submit to the Admission Office during their graduating semester. Updated documentation will be required and a new registration number will be allocated.

Medals / Certificates


  • Students, who secure a GPA 4.00 during the semester with full course load, are recognized as honors students, and they are awarded a Certificate of Honors at the end of the Semester.
  • Academic Gold Medals are awarded to graduating students securing CGPA 3.75 and above with full work load and have completed degree requirements with their own batch, at Convocation.
  • Corporate Gold Medals are awarded to graduating students securing minimum CGPA 3.25 in the graduating year, and with highest marks in the course (elective).
Note: All the medals / certificates will be given in the Convocation ceremony only.

Scholarships


SZABIST in meeting its social responsibility provides financial assistance to majority of its students. This enables hard working and bright students to acquire higher education that otherwise would be of their reach. Two main methods of providing financial assistance are "Fee Concessions" and "Scholarships". All scholarships cover full or partial tuition fee, however in some cases scholarships also cover books, boarding, transportation, monthly stipends, and admission fee. The two types of scholarships available are "SZABIST funded scholarships" and "external donor agencies funded scholarships"

SZABIST Funded Scholarships

(SZABIST funded scholarships are available for all undergraduates and Master programs except the external and executive programs and those programs which have been subsidized)

SZABIST - Need Based Scholarship
Students are eligible to apply form first semester onwards.

SZABIST - Merit Scholarship
The eligibility criterion for the merit scholarship is a minimum GPA of 3.50.
Scholarships are awarded from second semester onwards for programs and are renewable for each semester depending on the student's performance.

External Donor Agencies Funded Scholarships

SZABIST also awards scholarships in collaboration with external donor agencies, such as;
  • HEC - United States Agency for International Development (USAID)
  • HEC - Japanese International Cooperation Agency (JICA)
  • Sindh Endowment Fund
  • Balochistan Endowment Fund
  • HEC project titled "Provision of Higher Education Opportunities for the students of Balochistan and FATA
  • Pakistan State Oil (PSO)
Various community / district based scholarships are also available.
Please contact the Public Relation Officer if you wish to be considered for any of the above

Graduation


Final Degrees are awarded to all graduates in a formal Graduation Ceremony every year.
To receive degree at the graduation ceremony, students who have completed all degree requirements must fill and submit final transcript and pass certificate request form before December 31 to R&R Office to be eligible to receive degree at the next graduation ceremony.
Registration fee is Rs.1,000/-
A separate registration to attend the ceremony is also required three weeks before the ceremony. Form must be filled out and submitted before the dead line.

Graduate Directory


SZABIST Graduate Directory is published every year in December. A profile of the graduating student is given in the Graduate Directory. The directory goes to the Human Resource Departments of all leading organizations of Pakistan. This is useful for potential employers to directly contact the graduate for prospective employment. All graduating students are required to fill the Graduate Directory data form by November each year or as per the requirement of the EDC.

Transfer To Other SZABIST Campuses


Transfer is possible to other SZABIST campuses subject to following:
Availability of Space at the transferring campus
Meeting Admission criteria (minimum percentage, admission test) of the transferring Campus
Clearance of all past dues
Transfer fee Rs.15,000/-
All course and grades will be transferred.

Other Academic Rules


In all academic matters, the decision of the Program Manager Committee / Academic Council is final.
Program Managers Committee is the competent authority to take all academic and administrative decisions. The Committee is comprises of all program Program Managers and headed by the Vice President / Project Director.

List Of Charges And Penalties


Charges / Penalties Amount (Rs)
Late book return 30 per day
Late to Forums/ Videoconferencing 200
Loss of book 200% price
Late fee per course 500
Smoking in non smoking zone 500
Formal Dress Day 500
Writing on Desk & Walls, etc. 500
Absent in Forums/ Videoconferencing 500
Comprehensive Examination 500
Duplicate Final Transcript 500
Tampering with Computer 1,000
Graduation registration 1,000
Duplicate Degree 2,000
Duplicate Degree (urgent) 2,500
Off-line Examination conduction fee at other Campuses 5,000
On-line Examination conduction fee at other Campuses 5,000
Transfer to Other SZABIST Campus 15,000


SZABIST BS/BBA Comprehensive Examination


Rules

All students completing their Bachelors degree at SZABIST must pass the Comprehensive Examination.
The Comprehensive Examination is conducted twice a year after the end of each semester (Fall and Spring) on the last Saturday of May and December.
All Students intending to appear for the examination must register first by filing out a Registration Form for the Comprehensive Examination at least two weeks before the examination. The Registration Form is available with the Reception.
A maximum of three attempts to pass the examination are allowed. SZABIST degree will not be awarded to those who failed the examination in all attempts. It is strongly recommended that the student appear for the Comprehensive Exam much before the final semester.
Registration fee is Rs. 500/-
Students who have failed all three attempts may seek fresh admission into the program with a new registration number. Written Admission Test will be waived. Courses in which a C has been previously obtained must be repeated. Comprehensive Exam must be passed within three attempts.

Examination Format

The examination will be a ninety minutes closed book online exam.
There will be seven subject areas* with ten multiple choice questions (MCQs) from each subject area. Each question will have a choice of four answers. Each question will be graded according to its difficulty level, which will be handsomely generated.
The best (n-1) sections will be counted towards the final grade. The minimum passing percentage for the Comprehensive Examination is 50%.
*For BBA, the seven subject areas are Business Communication, Management, Marketing, Mathematics & Statistics, Finance & Accounting, Economics and MIS.
*For BS, the seven subject areas are Technical Communications, General Programming, Operating Systems & Networks, Computer Architectures & Organizations, Database Concepts, Software Engineering and Mathematics.
The Comprehensive Examination rules and format are subject to change by the SZABIST Academic Committee at any time without prior notice during the course of the student study, and will be binding on all continuing and new students.

SZABIST MBA/MS Comprehensive Examination


All students who wish to complete MBA/ MS degree by Course must pass the Comprehensive Examination.
Comprehensive Exam is held on the last Saturday of May and December. To be eligible to appear for the Comprehensive Exam, all Independent Study requirements must be complete (see above).
A maximum of two attempts are allowed.
In case of failure in the first attempt, the second Comprehensive Exam can be arranged by special request made at least 30 days in advance.
All Students intending to appear for the examination must register first by filing out a Registration Form for the Comprehensive Examination at least two weeks before the examination. The Registration Form is available with the Reception.
Registration fee is Rs. 500/-

Examination Format

The MBA/ MS Comprehensive Exam is based on the last two Independent Study topics completed and passed. Six questions will be asked (three from each study). Two questions must be attempted from each study. Questions may be included from background material to the study. Passing grade is 80%/ B.

Disclaimer


The contents are only informational and should not be taken as binding on the Institute. The Institute therefore reserves the right to change any rule, regulation, and guideline applicable to the program and the students whenever it is deemed appropriate or necessary, and it will be binding on all continuing and new students, for all programs at all campuses.
In case of any confusion about any policy, please refer to the student handbook and contact your Program Manager or the Academics Support Office.